Youth Council Bylaws

Before applying for the Springdale Youth Council, please be sure to read the Bylaws below and the Program Guide.

If you have any questions about this program, please email 
Communications@SpringdaleAR.gov or call the Mayor's Office at 750-8114.

The Bylaws below were adopted by resolution by the City Council for the Youth Council program.

CITY OF SPRINGDALE YOUTH COUNCIL

ARTICLE I. NAME, PURPOSE, AND ESSENTIAL DUTIES

Section 1.1 Name. Springdale Youth Council (or “Youth Council”)

Section 1.2 Purpose. The Springdale Youth Council is established to encourage young people to become engaged with their local government, learn from City officials, perform community service for the benefit of Springdale residents, advise local government officials on the issues that face young people in our community, and learn about local government and the importance of civic participation.

Section 1.3. Responsibilities. This Youth Council has the following responsibilities:

  1. Scheduled monthly meetings.
  2. Individual Job Shadow: Each participant will select a member (or members) of a city department to job shadow.
  3. Observational Meetings: Each student must attend selected public meetings.
  4. Group Service Project: Complete one service project for the benefit of the community or a city department.
  5. Group Presentation: Research an issue that affects the youth in our community and present the problem and potential solutions to City Council members.

ARTICLE II. MEMBERSHIP

Section 2.1 Number of Members. The Youth Council may consist of up to 20 members. The Youth Council may be comprised of students in 11th or 12th grade from Springdale High School, Har-Ber High School, Shiloh Christian School, Don Tyson School of Innovation, and Haas Hall Academy.

Section 2.2. Eligibility. Each student must reside within the Springdale School District.

Section 2.3. Appointment of Youth Council Members. Links to the online application will be sent digitally to administrators/counselors to high schools in Springdale. The application will be made available on the City of Springdale’s website. Additionally, paper applications will be made available at the City Administration Building, Public Library, Recreation Center, and Shiloh Museum. PDF copies will also be made available to educators in Springdale to facilitate the distribution of hard copies to their students.

Section 2.3.1. Application requirements. The following item(s) must be submitted by the deadline for the applicant to be considered:

a. Completed Application

b. Parent or Guardian Statement of Permission

c. Photography Release Form

Section 2.3.2. Deadline. The application materials stated above must be turned in to the Mayor’s Office.

Section 2.3.3. Selection. The applications will be reviewed by the Springdale Public School officials. The recommended candidates will be forwarded to the Program Coordinator and the Mayor for approval.

Section 2.4. Vacancies. If a member leaves the Youth Council and is reappointed in a following year, there will be no opportunity for reappointment should the member need to resign for a second time.

Section 2.5. Compensation and Expenditure of Funds. Members and their sponsors serve without compensation. The Youth Council has no authority to expend funds beyond a pre-determined budget in conjunction with City staff, and the Youth Council cannot incur an obligation on behalf of the City unless approved by the City Council.

Section 2.6. Compliance with City Policy. Members will comply with City Ordinances, Rules, and Policies applicable to the Youth Council and the members.

ARTICLE III. MEETINGS

Section 3.1. Time and Date of Regular Meeting. The Youth Council shall meet at various locations and times as determined by the program. Youth Council members can vote to schedule an additional meeting time for the purpose of working on the Youth Council’s essential duties, if needed.

Section 3.1.1. Re-Scheduling. If a meeting must be rescheduled for any reason, it will be rescheduled on a day that is agreed upon by a quorum of the Youth Council and program officials.

Section 3.2. Agenda. The agenda for the regularly scheduled meetings will be set before the program begins. However, Youth Council members can determine discussion topics and add additional items to the agenda as needed. Requested agenda additions must be sent to a designated City staff member no later than one week before the meeting is scheduled. The program coordinator reserves the right to make changes to the agenda at any time.

Section 3.3. Special Meetings and Correspondence. Youth Council members can meet throughout the month outside of the regularly scheduled meeting times, but a member who is designated must be present to take minutes. Additionally, all special meetings will be made available to the public, and must take place in a public place, such as on property owned by the City or the Springdale School District. All members must be invited to any additional meetings, and a majority of the members must be present at any of these meetings. All must be copied on all group correspondence.

Section 3.3.1. Committees. Youth Council members can decide to form committees to delegate the duties of the Youth Council. It is the duty of the committees to ensure all Youth Council members and designated the City staff member remain informed of all committee decisions. The Youth Council can decide to give full decision-making power to the Committee as it relates to its specific duty through Youth Council vote. Once a committee is formed, committee members must schedule a regular monthly meeting to occur until the business of the committee is complete.

a. If such power is granted, a full Youth Council quorum is not required at committee meetings; however, a full committee quorum is still required.

b. If the Youth Council does not vote to give said power to the committee, all decisions must be voted on by a quorum of the full Youth Council.

Section 3.4. Quorum. A quorum shall consist of a majority of the members. A quorum is required for the Youth Council to convene a meeting and to conduct business at a meeting.

Section 3.5. Voting. Any decision made related to the event, presentation, or officer elections must be agreed upon by a majority of the members present with a quorum. Members must disclose any conflicts of interest related to any of items being voted on, and must abstain from voting if a conflict of interest is determined.

Section 3.6. Attendance.

  1. Members shall make meeting attendance a high priority. A member who misses a regularly scheduled meeting will be required to perform additional make up work, as determined by the program coordinator. A Youth Council member will contact the program coordinator in writing in the event of their absence from a meeting. Parents may contact the program coordinator to notify of an absence in lieu of the student only if the student is ill. Members who fulfill all duties and responsibilities assigned to them will be given a graduation certificate at the end of the program. If they miss a regularly scheduled meeting, members must set up a time before the next meeting to meet with the program coordinator to make up missed materials.

Section 3.7. Observational Meetings/Events. Youth Council members will be required to attend public meetings/events throughout their tenure on Youth Council. This does not include regular Youth Council meetings.

Section 3.8. Program Changes. The program coordinator reserves the right to make changes to the program at any time.

ARTICLE IV. OPEN MEETINGS

All Youth Council and Youth Council Committee meetings will be open to the public, and a meeting schedule will be made available on the City of Springdale’s website.

ARTICLE V. CODE OF CONDUCT

Youth Council members must abide by the following code of conduct:

a. Be respectful of themselves and others.

b. Uphold the law.

c. Be professional, accepting, and open-minded. Listen and consider other people’s ideas and feelings

d. Be present, mindful, and engaged.

e. Be a team player.

f. Do not participate in or allow bullying of any kind.

g. Communicate openly and honestly with each other, City staff, elected officials, and program leaders.

h. Bring a positive attitude to meetings.

ARTICLE VI. GRADUATION

Youth Council members who have successfully completed the requirements laid out in these bylaws will graduate at a City Council Meeting at the end of the program. Members will receive recognition from the Mayor and City Council for their work. Family will be invited to this event. All members of the Youth Council must turn in their completed program evaluations in order to graduate.